Location :Abuja, NIGERIA
Application Deadline :24-Aug-10Type of Contract :FTA Local
Post Level :GS-7
Languages Required :English
Starting Date :
(date when the selected canditate is expected
to start)
01-Oct-2010
Duration of Initial Contract :One Year
Expected Duration of Assignment :One Year.
Duties and Responsibilities
Summary of key functions:
Administers and implements programme strategies, adapts
processes and procedures.
Supports the substantive and financial management of the
poverty programme.
Maintains and updates the Team ’ s portfolio for e-
documentation and knowledge management systems, as
well as the office intranet and website.
Administers support to the Programme Unit.
Supports creation of strategic partnerships and
implementation of the resource mobilization strategy.
Facilitates knowledge building and knowledge sharing
1. Ensures administration and implementation of programme
strategies, adapts
processes and procedures focusing on achievement of the
following results:
Presents thoroughly researched information for preparation of
Common Country Assessment (CCA), UN Development
Assistance Framework (UNDAF) Country Programme
Document (CPD) Country Programme Action Plan (CPAP)
effective application of Result Based Management (RBM) tools
and establishment of management target in Balanced Score
Card (BSC)
Establishes the mechanisms to track use of RBM tools and
maintenance of (RBM) database.
Presents information/ reports for identification of areas for
support and interventions.
Implements the Country Office (CO) partnerships and
resources mobilization strategies, preparation of reports.
2. Provides effective support to substantive and financial
management of the
governance programme focusing on the achievement of the
following results:
Presents thoroughly researched information for formulation of
country programme.
Prepares project documents ’ drafts, work plans, budgets,
proposals on implementation arrangements.
Initiates a project, entering project into Atlas, preparation of
required budget revisions.
Provides guidance to the executing agencies on routine
implementation of projects.
Tracks use of financial resources.
Follows up on performance indicators/ success criteria, targets
and milestones, and prepares reports.
Analyses the situation in programme, identifies operational
and financial problems, develops of solutions.
Inputs into preparation for conduct of audit of NEX projects,
implements audit recommendations.
Tracks and reports on mobilized resources and ensures timely
preparation of reports.
3. Provides administrative support to the Programme Unit focusing
on achievement of the following results:
Controls of the supporting documents for payments, review
of National Execution (NEX) projects Financial Reports.
Maintains the internal expenditures control system which
ensures that vouchers processed are matched and
completed, transactions are correctly recorded and posted in
Atlas.
Takes timely corrective actions on unposted vouchers,
including the vouchers with budget check errors, match
exceptions, unapproved vouchers.
4. Provides support in creation of strategic partnerships and
implementation of the resource mobilization strategy focusing on
achievement of the following results:
Analyses information on donors, prepares donor ’ s profile and
database,
Establishes of contacts with donor counterparts.
Extracts lessons learnt and best practices in programme
implementation.
Contributs to knowledge networks and communities of
practice.
5. Ensures facilitation of knowledge building and knowledge
sharing in the CO focusing on achievement of the following
results:
Organizes trainings for the operations/ projects staff on
programme.
Maintains and updates the Team ’ s portfolio for e-
documentation and knowledge
Competencies
Corporate Competencies:
Demonstrates commitment to UNDP ’ s mission, vision and
values.
Displays cultural, gender, religion, race, nationality and age
sensitivity and adaptability
Functional Competencies:
Knowledge Management and Learning
Shares knowledge and experience
Actively works towards continuing personal learning, acts on
learning plan and applies newly acquired skills
Development and Operational Effectiveness
Ability to perform a variety of specialized tasks related to
Results Management, including support to design, planning
and implementation of programme, managing data,
reporting.
Ability to provide input to business processes re-engineering,
implementation of new system, including new IT based
systems
Good knowledge of Results Management Guide and Toolkit
Leadership and Self-Management
Focuses on result for the client and responds positively to feedback Consistently approaches work with energy and a positive, constructive attitude Remains calm, in control and good humored even under pressure Demonstrates openness to change and ability to manage complexities
Required Skills and Experience
Education:
Secondary Education, preferably with specialized certification
in Accounting and Finance. University Degree in Business or
Public Administration, Economics, Political or Social Sciences
would be desirable, but it is not a requirement.
Experience:
7 years of progressively responsible administrative or
programme experience is required at the national or
international level.
Experience in the usage of computers and office software
packages (MS Word, Excel, etc) and advance knowledge of
spreadsheet and database packages, experience in handling
of web based management systems.
Language Requirements:
Fluency in the UN and national language of the duty station.
Please ensure that you upload your UN Personal History Form-P11
(available at www .undp.org.af/Jobs/index.htm ) in the
relevant field of the on-line applications.
Incomplete applications or applications received after the closing date will not be given consideration. Please note that only applications who are short-listed will be contacted.
Candidates, who are currently holding UNDP or UN Agencies
contracts, are asked to declare the type contract and duration, in
their application ” .
Female candidates are highly encouraged to apply.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All
applications will be treated with the strictest confidence.
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